Co-Chairs

Position Description: Co-Chair (3 Seats)

  • Estimated Number of Hours of Work Each Week: Approximately 4 hours
  • Terms*: Two-years, Positions 1 and 2 elected in odd years, and Position 3 elected in even years

Position Objective

All three Co-chair positions (1, 2, and 3) must work collectively and collaboratively to meet the needs of HAPPEN by attending state BRG Leads meetings, develop, and facilitate all HAPPEN leadership and general membership meetings, and work with the Executive Leadership Team to develop and submit the HAPPEN annual report. Co- chairs are the representatives of HAPPEN in different spaces, direct contact for the BRG coordinator, DEI Innovations Manager, Office of Equity, and partner agencies and groups. This position acts as a key leader, working in a collaborative partnership with other co-chairs, and other elected officers to lead the Business Resource Group (BRG) in achieving its purpose and goals, and in partnership with Chairs and Co-Chairs from all other BRGs. Participation and work can be completed virtually; no in-person attendance is required.

Role

  • Work closely with the Executive Sponsor to develop and guide a vision for HAPPEN.
  • Serve as the primary representatives of HAPPEN within the state community and to the public.
  • Advocate for and on behalf of HAPPEN membership and their communities.
  • Work closely with the other Co-Chair(s) and organize the delegation of work so that all Co-Chair responsibilities are accomplished.
  • Provide input, feedback, and guidance regarding the Native Hawaiian, Asian, and Pacific Islander perspectives.
  • Make decisions regarding when and how to share information and support issues.
  • Collaborate with the Office of Financial Management (OFM) partners and attend OFM BRG leads meetings as the representative of the HAPPEN BRG.
  • Collaborate with the Office of Equity as needed.
  • Ensure requests from OFM for information are fulfilled.
  • Collaborate with Executive Committee and facilitate monthly Executive Committee meetings.
  • Assist in making decisions on relevant content and identifying and vetting speakers.
  • Coach and mentor Committee Leads.
  • Oversee the work of committees and transition of committee leadership.
  • Delegate work and oversee the timely completion of deliverables.
  • Collaborate with Communications Coordinator on developing and approving HAPPEN communications including website and social media content.
  • Respond to requests, or delegate responses for HAPPEN collaboration, participation, presentations, and training as required.
  • Support membership participation and assist in addressing concerns.
  • Elevate complex and/or controversial issues to the Executive Sponsor and OFM.
  • Develop general membership meeting agendas, and slides and facilitate meetings.
  • Make decisions on relevant content, identify and vet speakers, and facilitators.
  • Provide support to planning of special events in collaboration with Committee Leads.
  • Produce an annual report.
  • Work closely with the Administrative Liaison on all matters, and the Treasurer on financial matters.
  • Develop all meeting agendas and slides, including the membership and Executive Committee meetings.
  • Be on an antiracist journey and model this behavior for membership.

Tools and Resources

The person is expected to coordinate with their agency’s leadership for the flexibility to do this work during their work time. If the position is overtime eligible, the person will need to create an agreement with their supervisor to ensure this work does not result in unauthorized overtime. The details of that agreement may differ based on agency and specific job duties. The person will be allowed to use their agency computer and other resources for this work, as appropriate and as required.

Enterprise Diversity, Equity, and Inclusion Competencies

  • Commitment to a Respectful Workplace – Willing to be exposed to, know, and understand the language and concepts of diversity, equity, and inclusion and be committed to being part of creating, maintaining, and improving a diverse, equitable, respectful, and inclusive workforce.
  • Self-Awareness – Engages in self-reflection, lifelong learning, and growth.
  • Cultivates Mutually Beneficial and Trusting Strategic Partnerships – Conducts self in a manner that builds trust, enhances work relationships, and meaningfully partners and engages with those they serve and serve.
  • Inclusive Excellence and Allyship – Demonstrate that all people are valued and engaged as members of the group, team, organization, or community through equitable, inclusive, and respectful behavior.
  • Measuring for Success and Improvement – Develop, implement, evaluate, and continually improve strategies that promote equity and inclusion.

*Terms: From Bylaws Article V(D)(6): “All nominees acknowledge that terms are not to exceed two years unless re-elected.”